Executive Administration Officer

"Job Title: Bilingual Executive Administration Officer Company: Easy Healthcare Corporation | easy@Home, Premom Location: In person – Darien, ILJob Type: Full-TimeCompensation: $60,000-$120,000 based on experience Reports To: CEO and COO About UsEasy Healthcare Corporation is a leader in home healthcare and fertility tracking solutions, known for our innovative brands easy@Home and Premom. We are committed to empowering individuals on their fertility and healthcare journeys with high-quality, user-friendly products and advanced digital tools. Job Title: Executive Assistant Position Overview: The Executive Assistant (EA) will serve as the right hand to the CEO and COO, enabling them to operate efficiently and effectively by handling a wide range of administrative, operational, and strategic support tasks. The ideal candidate is proactive, highly organized, resourceful, and capable of handling confidential information with discretion. Key Responsibilities:🔹 Executive SupportManage complex calendars, scheduling internal and external meetings, prioritizing based on urgency and business goals. Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare materials for meetings and ensure executives have the necessary information in advance.Coordinate travel arrangements, including flights, accommodations, and itineraries.Handle expense reporting, reimbursements, and budget tracking for executive-level operations.Prepare presentations, agendas, briefing materials, and meeting notes as needed.🔹 Internal & External CommunicationsDraft and manage email communications on behalf of the CEO and COO when needed.Serve as a liaison between the executives and key stakeholders, partners, board members, and team leads.Support board meeting prep, including compiling decks, scheduling, and logistics.Serve as a point of contact for internal and external stakeholders, managing communication on behalf of executives.Draft and edit correspondence, reports, and presentations for leadership.🔹 Operations & Project SupportSupport day-to-day administrative operations, ensuring the executives are focused on high-impact tasks.Assist in tracking deliverables for key initiatives and follow-ups across departments.Partner with HR, Legal, and Finance on confidential initiatives or cross-functional projects.Assist in coordinating special projects and initiatives across departments, providing administrative support to ensure timely execution and completion.Track and manage CEO and COO’s project timelines, ensuring deadlines are met.🔹 Office & Culture (if applicable)Help coordinate team offsites, executive events, or leadership summits.Maintain a pulse on executive team morale and ensure seamless communication flow. Qualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).2-4 years of experience as an Executive Assistant, Administrative Manager, or Chief of Staff supporting C-suite executives (preferably in healthcare, healthtech, or high-growth environments).Exceptional calendar and time management skills. Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.Outstanding written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).High degree of professionalism, discretion, and integrity—especially when handling sensitive or confidential information. Excellent written and verbal communication skills, with a keen attention to detail. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.Excellent written and verbal communication skills, with a keen attention to detail.Strong problem-solving skills and ability to anticipate needs before they arise. Strong interpersonal skills and the ability to interact effectively with all levels of the organization.Bilingual in Mandarin Chinese is a must. Proficiency in tools like:Google Workspace (Gmail, Docs, Calendar, Sheets, forms)Zoom, Slack, Notion, ChatGPT Why Join Us?Be part of a passionate and growing company dedicated to improving women’s health and wellness.Competitive salary and benefits package.Opportunities for professional development and career growth.Work in a dynamic, innovative environment where you can make a real impact.If you are an organized, adaptable, and motivated individual with a passion for executive support, we’d love to hear from you. Apply today to be a part of a team that’s revolutionizing women’s healthcare at home!"